QopolisPrivacy Policy

Information Gathered by Qopolis
Sharing OF Information
Authoritative Source


Qopolis LLC is committed to ensuring the privacy and accuracy of your confidential information. Qopolis does not actively share personal information gathered from its Web servers. While Qopolis does not actively share information, in some cases may be compelled by law to release information gathered from its Web servers.

As part of its commitment to maintain the privacy of its Web users, Qopolis has developed this privacy statement. The statement has two purposes:

  1. To educate users about privacy issues
  2. To inform users about specific privacy policies and guidelines employed at Qopolis.


Qopolis LLC by and through its academic, research and administrative units and programs, owns, controls, operates and/or maintains Web sites under a number of domains (collectively, “Qopolis Web”). This Web Privacy Policy applies to all domains within Qopolis Web.


Qopolis Web consists of multiple of Web servers. Some servers hosted by Qopolis may adopt different privacy statements as their specific needs require. However, those sites cannot adopt a privacy statement that in any way supersedes federal or state regulations.

Qopolis Web site contains links to external Web sites. Qopolis LLC is not responsible for the privacy practices or the content of the external Web sites we link to.

Information Gathered by Qopolis

Qopolis Web servers generate temporary logs that may contain the following information:

  • UIN (unique person identifier for EID-based services only)
  • Date and Time
  • Browser used
  • Referring Web page
  • Web pages requested
  • Internet address (IP address) of computer being used

The data is used in aggregate by IT custodians to tune the Web site for its efficiency and is not ordinarily associated with specific individuals. Raw data from the Web server logs is only shared with the custodian of each Web site. Summary reports produced from the logs help Web publishers determine what Web browsers and pages are most popular. For example, if the aggregate reports show a particular Web page is very popular or used more by freshmen than by seniors, publishers might use this information to customize the content of that page and make it easier to find.

Third-party content

Some pages within the Qopolis.com domain may contain content that is served from external third parties. For example, a Qopolis.com Web site might include a graphic logo or a script from a third party. Specifically, the following code within a Qopolis.com page would represent an example of third party content:

<img src="http://www.other-org.com/logo.gif" alt="Sample" />

In this example, logo.gif would be third party content served from a Web server outside the Qopolis.com domain (www.other-org.com in this case). Third party content in Qopolis.com is not limited to graphics, but this is the most frequent use.

Qopolis does not transmit any information to these third parties as part of such requests. However, when you visit Qopolis.com pages that contain third party content, information such as your IP address, date, browser, and requested page are transmitted from your computer to that third party. Qopolis is not responsible for the privacy practices of these external third parties.


Cookies are small pieces of data stored by the Web browser. Cookies are often used to remember information about preferences and pages you have visited. For example, when you visit some sites on the Web you might see a "Welcome Back" message. The first time you visited the site a cookie was probably set on your computer; when you return, the cookie is read again. You can configure your Web browser to refuse to accept cookies, to disable cookies, and to remove cookies from your hard drive as needed.

Qopolis Web servers may use cookies in the centralized authentication system. These cookies are used so you will not have to repeatedly enter user names and passwords when you go to different parts of the Web site. You are normally required to enter information when you request data. For example, students who want to check their admission status or staff members who complete time sheets, must enter their ID so the system knows who is requesting the data. This login process uses Secure Sockets Layer (SSL) so the user name and password are encrypted between the Web browser and our Web server.

Some Web servers within Qopolis may also use cookies to retain user preference information. It is against our policy to share this information with external third parties.

Security and Accuracy of Confidential Information

Qopolis does its best to ensure that the personal information we have about you is accurate. Users with an ID can check and update personal information such as their address and e-mail address.

Although no computer system is 100% secure, Qopolis has deployed extensive security measures to protect against the loss, misuse, or alteration of the information under our control. These security measures and our systems are audited by certified independent security specialists.


Several sites within Qopolis enable you to pay for products or services online with a credit card. Unless otherwise noted, these transactions are encrypted. It is Qopolis policy that confidential information you enter in the transaction is used only for the purposes described in that transaction, unless an additional use is specifically stated on that site.

Sharing of Information

Qopolis does, upon explicit request of users, share information with other parties and gather information from other private data providers. For example, Qopolis LLC receives test scores from testing agencies and will send transcripts to other schools. This is done only at the request of users (persons to whom the information applies). Unless specifically required under public information requests filed under the Freedom of Information Act, it is against Qopolis policy to release confidential information gathered through the Web, such as pages visited, or personalized preferences.

We do not release personal student information to other parties unless we receive explicit written authorization to do so. Examples of directory information include first and last name, address, and date of birth. Enrolled students can restrict release of their directory information by contacting the Office of the Registrar.

Public Forums

Qopolis may make some public chat rooms, forums, message boards, and news groups available to its users. Qopolis does not ordinarily log public chat sessions, however, any information that is disclosed in these areas becomes public information and you should therefore exercise caution when deciding to disclose your confidential information in such places.

Online Surveys

Qopolis is a business institution that does conduct business research at times. At any time there may be numerous online surveys being conducted on Qopolis’s Web site. It is Qopolis policy that confidential information gathered in these online surveys is used only for the research purposes indicated in the survey. Unless otherwise noted on the specified survey, your answers are confidential and individual responses will not be shared with other parties unless required by law. Aggregate data from surveys may be shared with external third parties.

Open Records Requests

Except for educational records governed by FERPA, all information collected from Qopolis Web site, including the summary server log information, e-mails sent to the Web site, and information collected from Web-based forms, may be subject to the Freedom of Information Act and other federal laws and statutes.


If you have questions about this privacy statement or you believe that your personal information has been released without your consent send e-mail to info@Qopolis.com.

Authoritative Source

The authoritative source on this policy and responsibility for its implementation rests with the Chief Executive Officer.